WE’RE HIRING!
Communications and Studio Assistant
We are looking for an energetic and engaged communications and studio assistant who can fulfill an ever evolving and dynamic roll.
Executive Assistance
Assist Principal Architect with various tasks and errands
Manage calendar/ scheduling
Organize travel
Marketing
Research and keep up to date on award and public art calls
Prepare submissions for awards and potential projects
Implement marketing initiatives
Perform graphic design-related tasks
Write, proofread and/or edit content for press releases
Laisse with writers/ publications
Put together targeted presentations for clients/ leads
Assemble press kits which include resized photos, project description, key facts, etc. for media
Keep master CV up to date
Keep publications master list up to date
Post on Facebook and Instagram
Maintain website through WordPress
Initiate and plan team events
Organize and send out Christmas cards and gifts
Organize photoshoots which include scheduling photographer/ client, staging and post-production coordination
Keep Bowerbird (online media platform) up to date with new projects and making contact and building relationships with international publications
Reception
Answer phone, direct calls, check voicemail/s
Answer door: greet guests/clients and offer refreshments
Maintain, check, archive and respond to inquiries to general studio emails
Manage incoming and outgoing mail/ couriers/ packages
Meeting set-up and clean up (coffee/water/snacks/catering/ TV monitor)
Coordinate and set up Lunch & Learns
Pick up weekly flowers
Office Administration, Archiving, Resource Library
Troubleshoot technical issues, correspond with our IT company (LTS)
Ensure set-up of auto-response emails during holidays
Track and order office supplies including kitchen and bathroom
Organize and fully manage, update, maintain the Sample and Spec Library
Maintain Technical and Operations Manual
Organize catering /set up for VIP lunches (Principal and VIP project leads meetings)
Act as the initial point of contact for project leads. Gather information and assist with organizing in studio meetings and drafting proposals
Housekeeping
Maintaining tidiness of the office (daily)
Empty/load dishwasher (as needed/daily)
Restock bathrooms (daily)
Clear fridge on Thursday office clean-up
Light studio maintenance – change light bulbs, etc.
Requirements
Positive attitude!
Commitment to high-quality work
Strong personal accountability and ability to take initiative
Excellent attention to detail
Efficient time management skills, practices, and habits
Ability to work well under pressure
Ability to work independently and as part of a team
Ability to re-prioritize and re-calibrate timelines of work in progress
Outstanding writing and editing
Proficiency in Microsoft Office
Excellent knowledge of Adobe Creative Cloud (InDesign, Photoshop, Illustrator), social media tools (Facebook, Twitter, Instagram, etc.), and webpage editing (WordPress)
